Getting Started with BrainBridge: Implementation Guide for Schools

Implementing a new system can feel daunting, but BrainBridge is designed for fast, smooth adoption. Most schools are up and running within 1-2 weeks. Here's what to expect. ## Before You Start ### What You'll Need To get started with BrainBridge, you'll need: 1. **Attendance data** - Daily or period-by-period attendance records 2. **Student roster** - Basic student demographics 3. **Staff list** - Names and roles for user setup 4. **SIS access** (optional) - For direct integration Don't worry about data format—BrainBridge's Smart Import handles CSV, Excel, or direct SIS connections. ### Identify Your Team Decide who will be involved in implementation: - **Technical contact** - For data export and integration - **Program lead** - For workflow decisions - **Training coordinators** - For team onboarding ## Week 1: Setup and Data Integration ### Day 1-2: Kickoff Call Your dedicated success manager schedules a kickoff call to: - Understand your school's specific needs - Review your current attendance workflow - Plan the data integration approach - Set up your BrainBridge account ### Day 3-4: Data Connection Depending on your setup, we'll either: **Option A: Direct SIS Integration** - Connect to PowerSchool, Infinite Campus, or your SIS - Set up automated nightly sync - Verify data flows correctly **Option B: Smart Import** - Export attendance data from your current system - Upload to BrainBridge (drag-and-drop) - AI automatically maps columns - Review and confirm mappings Either way, our team handles the technical work. You just approve the final setup. ### Day 5: Historical Data Import If available, we import historical attendance data to: - Train more accurate predictions - Establish baseline metrics - Enable trend analysis from day one ## Week 2: Training and Launch ### Day 6-7: Administrator Training School administrators learn: - Dashboard navigation and reporting - User management and permissions - System configuration options - Best practices for rollout ### Day 8-9: Team Training Role-specific training sessions cover: **For Attendance Coordinators:** - Morning Brief workflow - Parent outreach automation - Student lookup and history **For Counselors:** - Caseload management - Intervention logging - Progress tracking **For Principals:** - School-wide analytics - Priority student identification - Reporting and trends ### Day 10: Go Live You're ready to use BrainBridge daily: - Morning Briefs start arriving at 8:00 AM - Team members access their dashboards - Parent outreach automation is active - Your success manager monitors for issues ## After Launch: Ongoing Support Implementation doesn't end at go-live. Your success manager provides: ### First 30 Days - Daily check-ins to address questions - Usage monitoring to ensure adoption - Workflow optimization suggestions - Additional training as needed ### Ongoing - Monthly check-ins on progress - Quarterly strategy reviews - New feature training - Best practice sharing ## Tips for Successful Implementation ### Start with Buy-In Before rollout, ensure your team understands: - Why you're implementing BrainBridge - What it will change about their workflow - How it will make their jobs easier ### Designate Champions Identify 1-2 staff members who will be BrainBridge experts: - They attend all training sessions - They help colleagues with questions - They provide feedback to your success manager ### Set Clear Expectations Define what success looks like: - Daily morning brief review - Same-day response to yellow zone alerts - Intervention logging within 24 hours ### Celebrate Wins When interventions succeed, share the story: - Highlight students who improved - Recognize team members who acted quickly - Build momentum for ongoing use ## Common Questions **What if our data is messy?** BrainBridge's AI handles common data issues—date format variations, missing fields, column name differences. Our team reviews everything before go-live. **Do we need IT involvement?** Minimal IT involvement is needed. For SIS integration, we may need credentials. For Smart Import, any staff member can upload files. **What about students who transfer mid-year?** BrainBridge handles transfers automatically. New students appear in dashboards as soon as they're added to your SIS or uploaded. **Can we run BrainBridge alongside our current system?** Yes! BrainBridge complements your existing SIS. It reads attendance data but doesn't replace your core student information system. ## Ready to Get Started? Join the hundreds of schools using BrainBridge to transform attendance intervention. [Request a demo](/contact) to see BrainBridge in action and discuss implementation for your school. *BrainBridge: Fast to implement. Easy to use. Powerful results.*